Proposal management involves implementing repeatable processes and techniques for team collaboration to improve proposal quality. Managing a proposal involves defining the process, planning the content, and coordinating reviews, as well as assigning staff and coordinating their activity.
We solicit responses, manage bidder communications, review proposals, and assist in vendor selection. Our work keeps your team doing what they do best.
Our Proposal management process includes:
Outline – Based on proposal instructions, you will receive separate outlines for each volume. The document will have a pre-established MS Word style guide compliant with proposal instructions. All documents are fully editable.
Suggested Proposal Schedule – Based on the RFP release date and proposal due date, we recommend a proposal schedule with specific milestones to keep your team on track and produce a good quality proposal. This day-to-day schedule identifies key actions to guide your team through completion. Fully editable, change the schedule based on your resource availability.
Kickoff Package – Includes a set of PowerPoint slides to develop a proposal kickoff package. All slides discussing proposal instructions, evaluation criteria, and statement of work are already filled in. The suggested proposal schedule is included and can be changed to suite your organizations resource availability. The package also includes suggested slides for you to complete such as bid strategy, key personnel, etc. based on the requirements of the RFP. With our proposal kickoff package, you will communicate a strong foundation for a winning proposal.
Production Checklist – Last minute stress typically results in missed production details. Use our tailored production checklist specifically based on RFP instructions. Check off each item to ensure a compliant proposal. Includes a fully editable document to include your own quality check items.
Proposal Editing: Professional editing of proposals prior to submission. Editors review the document for:
- Appropriate tone and voice for the intended audience
- Spellings, grammar, and punctuation
- Content flow (typically problematic with multiple section writers)
- Sentence fragments, run-on sentences, verb tense, duplicate words
- First time use of acronyms – spelling out and tagging repeated use of spelled out and defined acronyms
- Tagging missing table, figures, exhibit titles and action captions
- Using technical terms correctly and consistently—including do’s, don’ts, and alternatives for usage.
The overall objective is to develop a smooth flow without losing substance. Editorial changes are tracked and only incorporated with writers’ permission. No risk of changing the meaning of a sentence.
